Please be informed that the Annual Meeting of the Stockholders of HARBOR STAR SHIPPING SERVICES, INC. (“HSSSI”) will be held and conducted virtually1 via the Zoom online meeting platform on Wednesday, 30 July 2025, at 3 p.m. for the following purposes:
1. Call to Order
2. Certification of Notice and Quorum
3. Approval of the Minutes of the Annual Stockholders’ Meeting held on 17 July 2024 4. Management Report
5. Approval of Audited Consolidated Financial Statements of HSSSI and its subsidiaries as of 31 December 2024
6. Ratification of all acts, resolutions and proceedings of the Board of Directors and of Management, done in ordinary course of business since the 17 July 2024 Annual Stockholders’ Meeting up to 30 July 2025
7. Election of Directors
8. Appointment of External Auditor
9. Other Matters
10. Adjournment
The Board of Directors has fixed 30 June 2025 as the record date for the determination of stockholders entitled to be notified, participate, and vote at the Annual Stockholders’ Meeting (“Stockholders of Record”).
Stockholders of Record may only attend/participate via proxy, remote communication or vote in absentia, subject to validation procedures.2 Only validated stockholders will be provided access to the Zoom meeting platform and can cast their votes in absentia on or before 23 July 2025 via the Corporation’s secure online voting facility.
Stockholders who wish to participate in the meeting via the Zoom online meeting platform and to vote in absentia should notify the Office of the Corporate Secretary through a Letter of Intent to be sent via e-mail to asm-2025@harborstar.com.ph or fill up the registration form at www.harborstar.com.ph/asm2025registrationform on or before 15 July 2025.
HSSSI is not soliciting proxies. Stockholders who are unable to join the meeting but wish to vote on items in the agenda by proxy must submit their duly accomplished proxy forms via email to asm-2025@harborstar.com.ph on or before 23 July 2025.
Stockholders may send their queries and comments to the Management Report and other items in the Agenda to asm-2025@harborstar.com.ph on or before 24 July 2025.
The Definitive Information Statement containing the attendance, voting, and election procedures, along with the Notice, Agenda, Proxy, Management Report, SEC Form 17-A, SEC Form 17-Q and other information related to the Annual Stockholders’ Meeting can be accessed at http://www.harborstar.com.ph/investors/pse_disclosures.
Very truly yours,
(SGD)
CHARLENE O. ANG
Corporate Secretary
1 During the meeting, the presiding officer will be at HSSSI’s principal office located at 2224 A. Bonifacio Street corner Pres. Sergio Osmeña Highway, Bangkal, Makati City, 1233.
2 For the detailed registration and voting procedures, please visit http://www.harborstar.com.ph/ and refer to the “Guidelines for Participation via Remote Communication and Voting in Absentia and through Proxy”.