The Commission on Audit has called the attention of the Department of Justice for undocumented payroll and unauthorized accounts worth P92 million under the administration of then Justice secretary Vitaliano Aguirre II.
According to an audit report, the Justice department was liable for having unreconciled payments, undocumented payroll, and even dormant and unauthorized accounts.
The unauthorized account included an P8 million trust fund from the AMAN Futures pyramid scam, while the department’s payroll was not supported by documents with four March 1, 2018 vouchers, the last month of Aguirre in office.
The vouchers “were not supported with payroll registers,” CoA said.
“We rejoined that the accounting division submit the supporting documents for the four unsupported journal entry voucher [JEVs] and to expedite their verification of the transactions,” it added.
The state auditors flagged DoJ for its four vouchers with P33-million unrecorded payments of wages to employees on a job order status, and the allowances of officials and employees.
They expressed disappointment over the DoJ’s failure to reconcile the P32 million with the four vouchers as the finance teams of the Justice department have yet to reconcile P568,564.
Apart from this, DoJ maintained three bank accounts with the Land Bank of the Philippines without authority for the AMAN Futures pyramid scam trust fund, “Yolanda” claims, victims compensation fund and witness protection program fund.
“We recommended that management transfer or deposit in full to the national treasury the amount of P65,685,647.45 representing bank account balances not authorized to be deposited with authorized government depositary bank,” the report read.
The Justice department’s finance teams said P3.9 million of the total amount, or those covering Housing and Urban Development Coordinating Council and United Nations Education Fund accounts were already deposited with the national treasury, and that the Aman Futures would also be turned over.
On the other hand, the funds for the victims of Super Typhoon “Yolanda” were “still being used to pay for the claims of employees who requested for reconsideration to increase their claim.”
DoJ was again flagged because of its “practice” of parking unspent money in one of its payroll accounts.
State auditors noted an “undocumented transfer” of P621.6 million, but DoJ claimed the fund transfer were for its unspent balances of the allotments.
“The ATM account was used as a parking account for unused (notice of cash allocation) to avoid lapsing [in violation of the National Budget Circular No. 567 of 2017],” the Commission on Audit said.
“We recommended that the finance service stop the practice of transferring funds to the ATM payroll account for transactions without valid expenditures and to return to the Bureau of Treasury any deposit without valid obligations,” it added.
“Management did not give any details on their comments regarding the transactions already taken up in the books,” it said.
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